Article No. 1
This club shall be known as the JONES CREEK TRAIL RIDERS ASSOCIATION.
Article No. 2
The objective of this club is to maintain, grow and promote the Jones Creek OHV Park for the purpose of preserving the sport of off-road motorcycle and ATV riding in the Yacolt Burn State Forest.
Article No. 3
Active members shall be riders of motorcycles or ATV’s 18 years or older, persons actively concerned with the Jones Creek neighborhood or off-road enthusiasts whose membership remains in a paid status. Only active members shall be entitled to a vote in club affairs. Family members under 18 years of age shall have no vote on club affairs, but shall be entitled to win prizes in club activities.
Honorary members shall be any other person as the club may decide by a two-thirds vote of those present at any regular meetings. Honorary members shall have no vote on club affairs, but pay no dues and are entitled to win prizes in club activities.
Lifetime members shall be active members for at least 10 consecutive years, or members who have served the club in an officer role for at least 5 years. Lifetime members shall have no vote on club affairs, but pay no dues and are entitled to win prizes in club activities.
Article No. 4
The officers of the club shall be:
Vice President – Administration
Vice President – Finance
Vice President – Special Events
Vice President – Public Relations
Vice President – Operations
These officers shall constitute the executive board. Club members may hold multiple offices as membership allows.
Article No. 5
The President shall:
Preside at all club gatherings
Oversee general supervision of club affairs
Appoint any person or committee not otherwise ordered by the club
Personally represent the club on proper occasions and business contacts
Assist all other officers of the club
Promote interest in club life and activities
Vote only when necessary to break a tie
Article No. 6
The Vice President – Administration shall:
Perform the duties of the President in his/her absence
Support the President in administrative related activities
Maintain JCTRA’s website
Write monthly club newsletter and schedule annual events calendar
Assist Recording Secretary with related duties
Article No. 7
The Vice President – Finance shall:
Support the President with finance related activities
Responsible for club bank accounts, membership records and procurement
Assist Membership Coordinator with related duties
Article No. 8
The Vice President – Special Events shall:
Support the President with special events and related activities
Coordinate planning of all club special events
V.P. of Special Events may convene a committee of club members to assist in coordination of club special events.
V.P. of Operations shall chair said committee unless he chooses to defer this duty to another committee member.
Article No. 9
The Vice President – Public Relations shall:
Support the President with public relations and related activities
Assumes role of Department of Natural Resources Liaison with related duties
Assists the United States Forest Service Liaison with related duties
Assists the AMA/NMA Liaison with related duties
Monitor social media and report regional and industry-related happenings
Article No. 10
The Vice President – Operations shall:
Support the President with operations-related activities
Assist the V.P. of Special Events with related duties
Plan and organize monthly club work parties
Ensure club equipment is properly stored and maintained
Assist V.P. Public Relations with coordinating work party related activities with the DNR
Article No. 11
The Recording Secretary shall:
Record minutes of each club meeting and email copies to the executive board within 15 days
Maintain an organized history of minutes
Bring printed copies of last meeting’s minutes to each meeting
Support the executive board with information requests
Article No. 12
The Membership Coordinator shall:
Support the President with membership related activities
Process new and renewed memberships
Maintain an accurate and up to date membership role
Recruit new members to the club
Assist V.P. of Finance with processing of new memberships
Article No. 13
The Grant Coordinator shall:
Support the Executive Board with grant related activities
Process new grant applications
Follow up on active applications until grants are awarded or denied
Assist VP Finance with any required financial reporting
Maintain a working knowledge of available grants and advise the executive board if application should be made
Article No. 14
The Executive Board shall act for the club in all matters ordered by the club; Make final decisions upon member expulsion; Properly investigate and present to the club all business or important activity situations; Have general control over all club affairs.
Article No. 15
All elective offices shall be filled at an annual election to be held in February of each year, and all officers shall hold office for one year or until their successors are elected. A special election may be called by the Executive Board to fill an office vacated any time during the calendar year.
Article No. 16
The regular meetings of the club shall be held on the last Wednesday of each month, beginning at 7:00 P.M. at Pied Piper Pizza unless that Wednesday falls on a holiday. If so, then the meeting shall be moved up one week. A special meeting may be called at any time as warranted by the President or Executive Board by giving proper advance notice to the membership.
Article No. 17
One-third or no less than eight active members present and in good standing shall constitute a quorum for transactions of club business.
Article No. 18
The constitution and the bylaws may be amended or added to, providing the proposed amendment is submitted in writing at a regular meeting. It shall then be advertised for four weeks and voted on at the next meeting. A two-thirds vote of active members present and in good standing shall be required to pass an amendment.
Article No. 19
This club has a racial non-discriminatory policy. It will not discriminate on a basis of race, color, gender, national or ethnic origin.
Robert’s Rules of Order shall be used as a guideline to proceedings of this club unless otherwise provided in these bylaws. 1. Roll call. 2. Reading of Minutes of previous meeting. 3. Report of Officers. 4. Unfinished Business. 5. New Business.
Application for membership will be on an open basis to all interested persons. Then, upon payment of dues and attending their first business meeting or work party, becomes an active member, entitled to all privileges of the club, including voting and attendance at club-sponsored events. After renewing their annual membership upon completion of a year in which they volunteered for at least four work parties or events, a member may be able to purchase certain club apparel items at subsidized cost, if offered, which is at the discretion of the Executive Board.
The club dues shall be $20.00 annually per individual or family membership. A family membership consists of the member, the member’s partner, and all household family members under 21 years of age. For purposes of promotion of the club, the amount of dues may be modified or waived for a predetermined period of time at the discretion of the Membership Director upon approval by a two thirds majority vote of the Executive Board.
All dues shall be paid yearly based on the month in which the member signs up. For the purposes of billing, the membership shall end on the last day of the month in which they joined, and renew at the 1st of the next month.
Any active member in good standing who volunteers for at least four work parties or events (or a combination of the two) within 12 months of their join month or annual renewal month will be considered renewed for the upcoming year as if paid.
If a member does not renew due to volunteering, and fails to pay their annual dues within 30 days after their annual join month, they shall be considered no longer a member in good standing and shall not be entitled to vote at club meetings or receive any other benefits reserved for club members until dues are brought current. Former members who elect to pay their dues more than 90 days after their annual join month shall be considered new members for all practical purposes.
Any member running for an Executive Board position must first have completed at least one year of membership and renewed due to volunteering for at least 4 work parties or events.
All bills must be reviewed and approved by the Vice President – Finance before they are paid. Checks are recommended to be signed by both the Vice President – Finance and an additional approved signer as designated by the bank, when practical. All spending of personal funds by members for club supplies must be approved by the Executive Board, and requests for reimbursement must be submitted with detailed receipts within 1 month.
Reimbursements for fuel used by members to transport club equipment (such as 6x6s or side by sides) to a work site shall be reimbursed $7.50 for a one-way trip and $15 for a two-way trip. Reimbursements for fuel used by members to transport heavy (rented) equipment on trailers shall be reimbursed at twice the fuel cost used. Members must submit fuel receipts to Finance within one month of the work party date the costs were incurred.
A member may be expelled for conduct unbecoming a member of the club. Charges must first be made in writing and the accused member given a hearing before the Executive Board. The Executive Board shall take evidence and report its findings to the club with the recommendation that the charges be considered proven and the accused member be expelled, or the charges be considered not proven and the accused member remain a member of the club. The club shall thereupon take a vote to decide whether or not the recommendation of the Executive Board shall be adopted. It shall require a two-thirds vote of the active members present and they are entitled to vote to veto the recommendation of the Executive Board.
Modified by vote 3/2020