Constitution

Article No. 1

This club shall be known as the JONES CREEK TRAIL RIDERS ASSOCIATION.

Article No. 2

The objective of this club is to maintain, grow and promote the Jones Creek OHV Park for the purpose of preserving the sport of off-road motorcycle and ATV riding in the Yacolt Burn State Forest.

Article No. 3

Active members shall be riders of motorcycles or ATV’s 18 years or older, persons actively concerned with the Jones Creek neighborhood or off-road enthusiasts whose membership  remains in a paid status. Only active members shall be entitled to a vote in club affairs. Family members under 18 years of age shall have no vote on club affairs, but shall be entitled to win prizes in club activities.

Honorary members shall be any other person as the club may decide by a two-thirds vote of those present at any regular meetings. Honorary members shall have no vote on club affairs, but pay no dues and are entitled to win prizes in club activities.

Lifetime members shall be active members for at least 10 consecutive years, or members who have served the club in an officer role for at least 5 years. Lifetime members shall have no vote on club affairs, but pay no dues and are entitled to win prizes in club activities.

Article No. 4

The officers of the club shall be:

President

Vice President – Administration

Vice President – Finance

Vice President – Special Events

Vice President – Public Relations

Vice President – Operations

Recording Secretary

Membership Coordinator

Grant Coordinator

These officers shall constitute the executive board. Club members may hold multiple offices as membership allows.

Article No. 5

The President shall:

Preside at all club gatherings

Oversee general supervision of club affairs

Appoint any person or committee not otherwise ordered by the club

Personally represent the club on proper occasions and business contacts

Assist all other officers of the club

Promote interest in club life and activities

Vote only when necessary to break a tie

Article No. 6

The Vice President – Administration shall:

Perform the duties of the President in his/her absence

Support the President in administrative related activities

Maintain JCTRA’s website

Write monthly club newsletter and schedule annual events calendar

Assist Recording Secretary with related duties

Article No. 7

The Vice President – Finance shall:

Support the President with finance related activities

Responsible for club bank accounts, membership records and procurement

Assist Membership Coordinator with related duties

Article No. 8

The Vice President – Special Events shall:

Support the President with special events and related activities

Coordinate planning of all club special events

V.P. of Special Events may convene a committee of club members to assist in coordination of club special events.

V.P. of Operations shall chair said committee unless he chooses to defer this duty to another committee member.

Article No. 9

The Vice President – Public Relations shall:

Support the President with public relations and related activities

Assumes role of Department of Natural Resources Liaison with related duties

Assists the United States Forest Service Liaison with related duties

Assists the AMA/NMA Liaison with related duties

Monitor social media and report regional and industry-related happenings

Article No. 10

The Vice President – Operations shall:

Support the President with operations-related activities

Assist the V.P. of Special Events with related duties

Plan and organize monthly club work parties

Ensure club equipment is properly stored and maintained

Assist V.P. Public Relations with coordinating work party related activities with the DNR

Article No. 11

The Recording Secretary shall:

Record minutes of each club meeting and email copies to the executive board within 15 days

Maintain an organized history of minutes

Bring printed copies of last meeting’s minutes to each meeting

Support the executive board with information requests

Article No. 12

The Membership Coordinator shall:

Support the President with membership related activities

Process new and renewed memberships

Maintain an accurate and up to date membership role

Recruit new members to the club

Assist V.P. of Finance with processing of new memberships

Article No. 13

The Grant Coordinator shall:

Support the Executive Board with grant related activities

Process new grant applications

Follow up on active applications until grants are awarded or denied

Assist VP Finance with any required financial reporting

Maintain a working knowledge of available grants and advise the executive board if application should be made

Article No. 14

The Executive Board shall act for the club in all matters ordered by the club; Make final decisions upon member expulsion; Properly investigate and present to the club all business or important activity situations; Have general control over all club affairs.

Article No. 15

All elective offices shall be filled at an annual election to be held in February of each year, and all officers shall hold office for one year or until their successors are elected. A special election may be called by the Executive Board to fill an office vacated any time during the calendar year.

Article No. 16

The regular meetings of the club shall be held on the last Wednesday of each month, beginning at 7:00 P.M. at Pied Piper Pizza unless that Wednesday falls on a holiday. If so, then the meeting shall be moved up one week. A special meeting may be called at any time as warranted by the President or Executive Board by giving proper advance notice to the membership.

Article No. 17

One-third or no less than eight active members present and in good standing shall constitute a quorum for transactions of club business.

Article No. 18

The constitution and the bylaws may be amended or added to, providing the proposed amendment is submitted in writing at a regular meeting. It shall then be advertised for four weeks and voted on at the next meeting. A two-thirds vote of active members present and in good standing shall be required to pass an amendment.

Article No. 19

This club has a racial non-discriminatory policy. It will not discriminate on a basis of race, color, gender, national or ethnic origin.

Bylaws

To be published soon!